Overview
If Time Tracking is enabled, admins can submit time entries on behalf of learners and approve or return submitted hours. This is useful in cases where learners are unable to submit their own time or when corrections are needed. All submitted time entries still require review to ensure accuracy and compliance.
Navigate to the Learner’s Program Page
Before submitting time on behalf of a learner or approving a time entry, you must navigate to the learner’s program page.
Step 1: From your Program Overview page, tab over to Assigned Learners.
Step 2: Click the three dots to the right of the learner you wish to add or approve time entries for.
Step 3: Select View Program.
Adding a Time Entry on Behalf of a Learner
Once you have navigated to the learner’s program page, you can report time on behalf of the learner.
Step 1: From the learner’s program page, select Enter Time.
Step 2: Enter the time you wish to report for the learner.
Step 3: Click Submit.
Approving Time
After submitting a time entry on behalf of a learner, you’ll need to approve it. You may also need to review and approve time entries submitted by learners themselves. First, navigate to the learner’s program page using the steps outlined above.
Step 1: Select View Time Entries.
Step 2: Click the arrow to the right of the entry you wish to approve.
Step 3: Select Approve to confirm the entry, or Return if the reported time is incorrect.
Viewing Time Entries
You can view learner time entries at any time by navigating to the learner’s program page. You will see a progress bar highlighting the learner’s remaining targeted hours. Hours you have approved will populate in green. Any hours that are pending approval will appear in purple.
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