Overview
If Time Tracking is enabled, employer admins can submit time entries on behalf of learners and approve or return submitted hours. This is useful in cases where learners are unable to submit their own time or when corrections are needed. All submitted time entries still require review to ensure accuracy and compliance.
Navigate to the Learner’s Program Page
Before submitting time on behalf of a learner or approving a time entry, you must navigate to the learner’s program page.
Step 1: From the left-hand navigation menu, navigate to People.
Step 2: Click on the learner you wish to add or view time entries for.
Step 3: From their profile, select Assigned Programs on the left hand side.
Step 4: Click the Options button to the right of their program. Then, click View Program.
Adding a Time Entry on Behalf of a Learner
Once you have navigated to the learner’s program page, you can report time on behalf of the learner.
Step 1: From the learner’s program page, select Enter Time.
Step 2: Enter the time you wish to report for the learner.
Step 3: Click Submit.
The time entered will populate in purple on the status bar, indicating it is pending approval.
Approving Time
You may need to review and approve time entries submitted by learners themselves. First, navigate to the learner’s program page using the steps outlined above.
Step 1: Select View Time Entries.
Step 2: Click the down arrow to the right of the entry you wish to approve.
Step 3: Select Approve to confirm the entry, or Return if the reported time is incorrect.
The approved time will populate in green on the progress bar.
Viewing Time Entries
You can view learner time entries at any time by navigating to the learner’s program page. You will see a progress bar highlighting the learner’s remaining targeted hours. Hours you have approved will populate in green. Any hours that are pending approval will appear in purple.
To view individual entries, click View Time Entries. To edit an entry, click the arrow to the right of the entry, then Edit.
Monitoring Progress
To get a broader view of learner progress across your programs, use the Time Tracking Hours Progress Report. This report breaks down hours by approval status (Approved, Pending, and Returned) and compares them against each learner's target, so you can quickly identify who may be falling behind.
To locate this report, click Reports on the left hand side bar, then select Time Tracking Hours Progress.